![]() Engage your readers by involving them in activities while reading.Make your tone friendly by replacing impersonal pronouns with I y ou we and our.Keep your message positive: focus on the do and can instead of the do not or should not.Consider the tone to make reading enjoyable.It may be helpful to state key points at the beginning of your material, and then repeat them again at the end Highlight key points so that they stand out to the reader.Group large chunks of information into smaller, meaningful sections.Be sure the sequence of information is logical.Use organization principles to make the text easier to follow. ![]() Use plain text instead of italics, all capitals, fancy fonts, or cursive.Use a font size of 12-point type or above.Use design elements to make reading easier on the eye.Let the reader know the purpose when he or she reads the title and/or the introduction.State what you will write, why the material is important to have and to read, and how it will best be used.You might need to restructure the old materialĬheck for clear purpose, design, organization, and tone Check to see that pictures and photographs look currentĤ.Check to see that information is up-to-date.Ask them to highlight any words that their family members or friends may not fully understand. * Interview a sample of intended users and ask them to help you update materials. Highlight all medical words and jargon *.Highlight all long sentences [any sentence that exceeds 3 lines of type or contains more than 12 to 15 words.Highlight all long words and find easy substitutions when possible.Conduct a readability assessment and be sure that materials are at or below reading grade level 8.Consequently, readability assessments give us some directions for change. We know too that long sentences often include several ideas and are more difficult to follow than are shorter sentences. At the same time, we have many short words that are hard to pronounce and many short words that are rarely used in common speech. We know that longer words are more challenging in English. Some, like the SMOG, also focus on sentence length. At the same time, readability assessments primarily focus on word length. Certainly, a readability assessment is helpful. ![]() ![]() Many reviews are based on readability assessments alone. * Interview a sample of intended users or hold a focus group discussion
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